BUILDING RECEPTION (SECURITY) EXECUTIVE [Job Code 1907122S]

Responsibilities:

• Front desk management e.g. receiving incoming main line calls and direct the calls appropriately and politely
• Handle goods deliveries administrations, incoming and outgoing mails/parcels/couriers administrations, etc
• Attend to FCC monitoring, coordination and administration with Company TAC and security related vendors
• Use tools such as Visitor Management systems or DC security related tools to check-in/check-out visitors to the DC
• Understand existing and new security systems and be a trainer to new join or employee
• Coordinate security access and vehicle clearance including admin functions of creating and removing of badges using in house system/portal
• Input Ticket Reference No. on the Delivery’s “General Release Slip” form (including contractors)
• Ensure all security logs and reports are up-to date for audit purpose and follow-ups
• Prepare required security reporting from the security systems available for customer reporting or ad-hoc basis
• Coordinate with Security Guards on the CCTV monitoring and Key Press management
• Maintain up-to date inventory of security assets
• Assist Manager to meet the day-to-day security and facilities related function
• Assist to attend to security related function at the loading bay
• Carry out any other duties as and when assigned by management

Requirements:

• Candidate must possess at least an ITE Level/ Diploma certificate in IT/ security/ office administration or equivalent
• 1 to 3 years of relevant working experiences in the related administrative field is required for this position
• Ability to work and communicate effectively, and comfortable in a fast-pace environment handling walk-in customers
• Excellent team player in cross-functional environment
• Must be punctual, meticulous, customer oriented, proactive, independent, self-motivated and able to work under pressure
• Working experience in supporting DC business or equivalent
• Hands-on in DC Security and facilities related tools
• Possess experiences dealing with generating reports
• Proficient in Microsoft Office/ Excel and typing skills
• Able to work efficiently in a fast paced environment as well as meet tight deadlines with minimal supervision
• Bilingual in English and Chinese to communicate with mandarin speaking clients